Checking for Issues
When you launch PerfectIt 5 and press the Start button (see Quickstart for more details), PerfectIt gathers information on your document and begins the first check. If it finds an issue, this will be displayed. If it does not, it will automatically start the next check.
When PerfectIt finds a possible issue, you can choose to:
These are each explained below after an explanation of how PerfectIt 5 displays issues.
Understanding How PerfectIt for Word Displays Issues Found
PerfectIt finds locations in a document that may contain issues. The way in which these are displayed is shown in the image.
It’s important to remember that PerfectIt is no substitute for human judgement.
When PerfectIt suggests that an issue may exist, check the recommendation carefully.
If you need more assistance, press the F6 key (this turns on PerfectIt’s keyboard controls - press it again afterwards to turn them off) followed by the F1 key to get more information on the possible issue, including guidance on style and a description of possible exceptions.
PerfectIt displays the Detailed Explanation.
To close the Detailed Explanation view, click the arrow in the top right corner.
Fixing an Issue Automatically
With most (though not all) checks, PerfectIt can replace text automatically with the Fix button. To make the change automatically:
Where applicable, choose the preferred form.
Choose the location.
Click Fix.
These steps are shown below:
For some checks, you can select the preferred form.
Pick the location to correct (PerfectIt 5 can display up to 500 locations) and click Fix.
PerfectIt will make the change in the document and display the word ‘Fixed’ in the box representing that location, as shown in the image.
Fixing All Issues Automatically
If you are confident that an issue should be corrected at all locations within a document, you can click Fix All to correct these.
Fixing an Issue Manually
At any time, it is possible to fix an issue identified by PerfectIt by clicking within the document and editing the text using Word.
When you are finished, you can continue to use PerfectIt normally. Any issue that has been corrected manually will display the text ‘Changed’ in the location list, as shown in the image.
Once an issue has been altered manually, it can only be changed by editing the Word document directly. It cannot be altered using PerfectIt’s Undo or Fix buttons.
Undoing an Issue Fix
If you wish to undo a change made with PerfectIt, click Undo next to the location. It is also still possible to fix changes manually in Word while PerfectIt is running.
Finding Another Issue
When you have finished correcting issues, you can advance to the next issue by clicking the Next button, explained in more depth in Checking for More Issues.